How To Improve Your Emails With a Handwritten Signature

In today’s digital world, it can be easy to forget the power of a handwritten signature. But if you’re looking to make a lasting impression with your emails, adding a handwritten signature can be a great way to do it. Not only does it add a personal touch, but it also helps to make your email stand out from the millions of others that are sent every day. Here are a few tips for creating an effective handwritten signature:

1. Keep it short and sweet. A simple “Sincerely, [Your Name]” will do the trick.

2. Use a legible handwriting. No one wants to try to decipher your scribbles!

3. Incorporate your logo or other branding elements. This will help your email recipients remember who you are.

4. Use high-quality paper and ink. Your handwritten signature should look professional, so don’t skimp on the materials you use.

By following these tips, you can create a handwritten signature that will make your emails more personal and memorable. So go ahead and give it a try!

Why You Need a Signature

Of the billions of emails sent and received every day, more than half of them are spam. As a professional, you want your emails to look trustworthy and credible so customers don’t discard them.

Creating a high-quality, handwritten email signature helps you build trust with customers. You can also use the signature to reinforce your brand identity, evoke professionalism, and add a personal touch.

You can create a handwritten signature in five straightforward steps. Let’s dive in.

1. Go to a signature maker website.

To create a handwritten signature, you need to use an online tool. The good news is that several websites like Signature Maker and Create My Signature digitize your cursive signature for free.

If you want your signature to match your brand colors and style, look for a tool where you can customize the thickness and color of your “digital pen.”

2. Select “Create My Signature.”

Once you go to Signature Maker or another tool, select the “Create My Signature” button.

How to Create a Handwritten SignatureImage

If you use another online signature maker, you might be given the option of typing or drawing your signature. Select the “draw signature” option.

3. Specify your pen settings.

On the electronic signature maker page, you have two customization options for your pen: width and color.

Signature Creator for Handwritten SignatureImage

Use the numbers to select the pen width. Higher numbers generate thicker lines. Then, you can choose a pen color.

The tool has three categories for colors: basic, saved, and advanced. If you can’t find the right color in the basic selections, you can use the advanced tab to select your color and adjust lightness and saturation.

In general, it’s best to use a black pen or choose a color that matches your branding. When using a color that fits your brand, ensure that it’s easy to read on a computer.

4. Draw signature.

Once you have the settings customized to your liking, draw your own signature using your mouse. If you’re on a touch screen device, you can also use your finger or stylus pen.

Drawing a Digital Handwritten Signature


You can use the “Clear” button to start over if you don’t like your drawing or want to change your pen settings.

Learning how to do a signature with your mouse or trackpad can be challenging, so you can always try on a touch screen device or generate a cursive signature using handwritten fonts.

5. Save and download your handwritten signature.

When you have a handwritten signature that you’re happy with, click “Save.” You’ll then see a button that says “Download Signature.” Click the download button to save your digital signature as an image file (.png or .jpg format).

Your downloaded image will have your personal signature against a transparent background. That way, you can add it to emails and even use it to electronically sign PDF documents.

How To Add Your Handwritten Signature to Emails

Now that you have a file with the image of your signature, it’s time to add it to your emails.

Option 1: Create an Email Signature Using a Professional Template

If you want a more professional signature with more formatting options and social media icons, you can create one using HubSpot’s free Email Signature Tool.

Before you get started, you’ll need to upload the image file with your handwritten e-signature to Dropbox or Google Docs to get the image URL.

Once that’s done, navigate to HubSpot’s Email Signature Tool, and select a template on the left-hand side.

Use the second tab to enter your signature details, including your name, job title, and contact information.

Then, navigate to the fourth tab, with the picture icons, to upload a custom image.

HubSpot Email Signature Maker tab to upload your custom signature images.


Go to your Dropbox image and click on “Copy URL” to get the to your digital signature image. Paste the under “Profile Picture” on HubSpot’s tool to add your handwritten signature.

Email signature with handwritten cursive signature.


You can use the third tab, with the paintbrush icon, to change the theme and colors of your signature to match your brand.

Once you have the perfect signature, select “Create Signature” to fill out your information and download your new email signature.

Option 2: Using Your Email Client Signature Settings

Since your signature file has a transparent background, you can upload and insert it as an image in your custom signature using your Gmail or Microsoft email settings.

Screenshot of Gmail’s email signature settings.

Make sure you resize the image manually or use the “small” size to ensure the signature image isn’t too big.

Final Thoughts: How To Create a Handwritten Signature for Your Emails

Email marketing is one of the best channels for reaching customers, and your competition knows it too. If you want to stand out, you have to pay attention to every element of your email, not just the content.

Using a professional template with a handwritten signature balances professionalism and personalization in a way that helps you stand out from the crowd.

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