Do you absolutely hate failure? You are in luck because, today, you will learn the art of dealing with failure in your work life. Magic trick is called delegation of authority.
Failure is often a consequence of excess burden. When you handle more and more, you are unable to perform well, even if you have the expertise to do it perfectly. It is subversive, a waste of time, and extremely annoying.
Let us consider deeply in the delegation of authority how to make the most of it.
- 1 What does it mean to delegate authority?
- 2 3 Elements of Representative Authority
- 3 Why is Delegate Authority important?
- 4 5 tips for effectively delegating authority
- 5 final thoughts
- 6 More on the importance of delegation
Representative authority is neither magic nor rocket science. This is precisely what it means: division of workload and distribution of power.
Now, this is where most of the seniors get worried. They misunderstand the idea and believe that distribution will take away their authority.
Although the division and distribution of authority is like giving the entire team autonomy over their jobs, their control is limited to this only.
Shrestha still dominates all employees.
Authority delegation reduces the workload of the superior. This task is broken down into smaller tasks and spread across a team so that each member works together to complete the project in a shorter period of time.
3 Elements of Representative Authority
There are three elements of delegation of authority:
1. delegating responsibility
This is the first stage of the process. A person who is in charge, such as a manager or a team leader, assigns certain tasks to other members of the team who have to complete a certain period of time. Of course, this is only possible when the superior has more control and authority in the work environment than the subordinates.
2. Grants Authority
The next step is to give the subordinates sufficient authority and responsibility to complete the work and work independently.
So, suppose you are a supervisor, who has allocated a person in your team to do a certain task. If the subordinate has to come to you to get the necessary permission and signature to complete the allotted work then this assignment will be useless for you.
Unless you are delegating authority, you are not a representative. Instead, you are assigning only one task, and it will not benefit you.
Also, granting authority gives charge to the subordinate. This person is now responsible for doing what they are assigned, although they like it. It is up to them how they deal with obstacles. All of you as a supervisor should be concerned about the end results.
3. Maintaining Accountability
There is always a risk that some team members may not act responsibly, especially when they are empowered on the task assigned to them. This is why you have to make every employee or team member accountable through certain rules and regulations.
The superior should always have the right to ask the responsible person about his work. Creating an accountability culture in a company is important, and accountability goes upward in the hierarchy of a work environment. If you want to ensure quality output then never give any laxity in this regard.
This step of giving and receiving feedback helps to improve future work ethically.
Why is Delegate Authority important?
Many times, seniors perform all duties because they have a hard time trusting someone else to do the work as well as they do on their own.
This is a legitimate concern, and it may prevent you from being out of delegation of authority.
But, with this risk comes a long list of benefits. Delegating authority is really important for the betterment of your organization and team.
Seniors may perform better
The most important benefit of delegating authority is that the manager divides the authority and gives them time to do their actual work.
As a supervisor, your first duty is to maintain the flow of your team. With less workload and more time, you can pay attention to the small details.
This gives supervisors time to see more important stuff. With this, they get a chance to test which team members are the most skilled. In case of any problem, the representative has enough time to sit down to find a solution.
All in all, this leads to more efficient performance from the observer.
Learn with subordinate fluency
With a degree of authority in their hands, subordinates begin to feel useful and important. This is the most important path of emotion improvement.
As your subordinates work independently, they not only improve their existing skills, but they also perform better. Since they are in control, they are responsible for everything laid on the table. This sense of responsibility provides an inevitable boost of motivation.
In addition, with delegation of authority, superiors and subordinates work at the same level to a certain extent. This allows team members to practically shine their knowledge as well as learn from their supervisors.
Leads to better relationships
If you are in charge of a team, work as a manager, or own the organization you are running, then you already know why employee-employer relationships are important.
The same applies to every workgroup.
Therefore, even if you are a small group of 5 people in a multinational organization, the rules are consistent.
By fulfilling certain responsibilities and giving individuals a chance to grow, you are promoting positive work. It all works in a cycle where you give some authority to the team, they feel important and better, your confidence in them is strengthened, and you want to pursue authority.
There is a complete mechanism that supports delegation of authority.
If corrected, this concept has several advantages. However, the key is that it has been corrected.
1. Choose the best person
It is not easy to trust someone you like to do yourself. Therefore it is important that you assign only one task to someone whom you have full faith in.
The easiest way to do this is to pre-examine the skills and qualities of each member of the team. In your mind, have a clear idea of who does what best. So, if there is a special person who excels in technology, you will know where the job is related to that skill every time.
Once you are in control then satisfied, more than half of the issues are resolved and things will go smoothly.
2. Provide adequate autonomy
One of the biggest mistakes you can make is breaking tasks too much.
Suppose your 10-person team has to arrange an office party for 100 people. You have to manage the location, decoration, food and furniture.
You can either assign 4 persons to each of the 4 main jobs, or you can further divide each component into smaller tasks.
In the case of the latter, tasks will overlap, things get confused, and no member of your team will have full control over their assigned task.
This typically leads to an end result that is highly non-coherent.
3. Clear communication
One major aspect of delegation is the availability of clear instructions. From the job description to the time frame, the person who has to complete the work should be clear on every detail.
They will not be able to satisfy the representative until they know what is expected of them.
You can learn more about effective communication in this article.
4. Avoid unnecessary pressure
Yes, diamond is produced only after the charcoal is kept under extreme pressure. But, honestly, when implementing delegation of authority you do not need to implement that strategy in your work environment.
Provide enough time and flexibility for each person to be able to give their best performance.
Some people may work better under pressure. In that case, let the person make this decision for themselves.
5. Offer a helping hand
Just because you have given the task to someone else and power does not mean that you have to back up completely.
In fact, you should try to be a part of the process, but only from outside a defined range. This is something that you have to practically explain according to the needs of your work environment. However, it will eventually lead you to be a more respected leader:
The important point is that if a representative is experiencing a problem with the task, do not refuse to help. Give advice and support easily so that your team can learn from you. This will benefit your organization.
In particular, it is safe to say that delegation of authority is a very useful technique to adopt in workplaces. This allows for a positive work environment as well as fruitful results.
This is something that all leaders must implement to achieve a time-efficient and productive field of work!
More on the importance of delegation
Featured photo credit: Dylan Gillis via unsplash.com